Getting Started
About the Aphelia App
Learn what the Aphelia mobile app does.
Login & Security
Enable Face ID / Touch ID
Set up biometric sign-in on the iOS app.
Sign In with Face ID / Touch ID
Use your face or fingerprint to sign in.
Stay Logged In
Use Remember me on the iOS app.
Program Setup
Create a Program
Add a program from the web or mobile app.
Manage a Program
Update, change the status, archive, or delete a program.
User Management
Add a User
Create an Admin, Staff, Instructor, or Read Only user.
Update a User
Edit a user's details, role, or assigned programs.
Assign an Instructor
Give an instructor access to the right programs.
Delete a User
Remove an existing user from the system.
Zone Management
Add, Edit, or Delete a Zone
Create zones and manage their information.
Assign Users to Zones
Assign, unassign, or move a user to another zone.
Manage Students or Participants
Add a Student or Participant
Add a profile or register through the Registration Portal.
Find a Student or Participant
Search all participants or within a program.
Update Student Information
Edit a profile image, name, allergies, or grade.
Manage Student Programs
Assign, reassign, or unassign program enrollment.
Manage Authorized Pickups
Add, edit, or delete an authorized pickup person.
Delete a Student or Participant
Remove a student or participant profile.
Attendance
Start Attendance
Begin today's attendance session for a program.
Check In a Student
Change a student's status from Absent to Checked In.
View Pickup Requests
See Ready to Pickup statuses and notifications.
Mark a Student With Teacher
Select With Teacher from the attendance status options.
Mark a Student On the Way
Find the options for updating a student's pickup status.
Check Out a Student
Check out from attendance or the Notifications page.
Undo an Attendance Action
Change a student back to the correct previous status.
Take Attendance Offline
Record attendance when there is no internet connection.
Sync Offline Attendance
Sync saved entries when the internet connection returns.
End Attendance
Close a session, with or without a notification.
View On the Way Notifications
Find and refresh On the Way notifications.
Check Out Without a Signature
Check out a student using their attendance status.
Check Out Multiple Students
Check out siblings or students under the same parent.
Revert an Excused Status
Change a student's status from Excused to Checked In.
Sync Attendance
Send unsynced attendance records to the system.
Set Up Student Self-Checkout
Add a student as an authorized self-checkout pickup.